The team
The chase runs itself
Automated reminders, email, and customer follow-ups run from the product. Private-event teams are not babysitting every thread.
Features
From the first inquiry to the deposit.
Private dining, buyouts, and event rooms for restaurants and event venues. Reminders go out. The guest signs and pays.
$129.99/mo · No setup fee · No cut of payments
Inquiry through deposit is the product at that price. Seats and import are in it. The basics are not sold back as add-ons.
Less worry
Stop chasing. Start booking.
For restaurants and event venues, the slow part is turning a lead into a booked event. Booked & Busy runs the reminders and the follow-ups. Owners see the conversation. Coordinators are not on their own.
The lead
A lead becomes an event faster
Inquiry, proposal, signature, and deposit stay together. Unlike older event software, a lead does not sit through a long grind before it is a booked event.
Owners
See how fast guests hear back
You set the pace on response times and see the conversation between the coordinator and the guest.
Coordinators
Backup, not a solo inbox
The right messages go out on time. Coordinators have assistance on the follow-up, so they are not flying solo.
Built for the floor and the back office.
Coordinators
On the floor, phone in hand
You answer, hold the room, and send the guest link between seatings. The book is built for that walk, not for a desk you are not at.
Read how it’s built
Owners and managers
The view that runs the business
You see response times, the guest conversation, and the deposits. The path to that information is the book, so the week can run at full potential.
Read how it’s built
The guest
One link does the rest.
Guest portal
A private guest link carries the proposal, contract, invoice, event order, and kitchen sheet. The guest and the floor open the same event.
E-sign proposals
The guest signs on the guest page with a typed name or a drawn signature. The PDF is stored with a timestamp and IP address.
Proposal. Contract. Invoice. Event order. Kitchen sheet.
- Proposal
- Contract
- Invoice
- Event order
- Kitchen sheet
The book
Bring the names. Hold the room. Take the deposit.
Import data
Import customers and events from any event software you can export. Depth follows that file. TripleSeat CSV is one common path. No setup fee.
Embeddable inquiry form
An iframe-ready inquiry form for the venue’s own website. Inquiries land in the book instead of a side inbox.
Deposits & payments
The guest Pay button runs a 25% deposit plus the card-fee path. Stripe charges when the venue connects its own keys. Booked & Busy does not add a processing markup.
Pipeline, event order, kitchen.
Every inquiry stays with its proposal, event order, and kitchen sheet. Private dining, a patio, or the whole restaurant — you name the rooms.
01
Prospect
The inquiry is in. Nothing is held yet.
02
Tentative
The room is on hold while details move.
03
Definite
The event is on. The order and the kitchen sheet match it.
04
Closed
It happened, or it didn’t. The record stays on the book.
Event order and kitchen sheet
Time, space, guest count, menu notes, and setup live on the event. The kitchen sheet is what the line needs from that same record.
Holds for the rooms you sell
Hold a private dining room, a patio, or the whole restaurant. Bay, sim, and lane sync is optional at $29.99/mo per location. Rooms and holds work without it.
Every room. One book.
Inquiry to deposit. A coordinator, or not.
01
Inquiry
From the venue site or a coordinator.
02
Proposal
Lives on the private guest link.
03
Sign
Name or drawn signature on the guest page.
04
Deposit
25% deposit path when Stripe keys are set.
The $600.00 Virtual Event Coordinator runs inquiry → proposal → book without a coordinator on every lead. Optional. Per location. The core book stays $129.99/mo. Choose the Event Agent
Always-on help
Bots that know the product. People who run the events.
Bots handle onboarding, how-to, and troubleshooting. When a question needs a person, it goes to restaurant owners and event coordinators.
In the product · $15.99/mo per location
AI Chat Bot for your staff
Optional add-on. When an employee is stuck using Booked & Busy or setting something up, it gives step-by-step instructions. It does not book the guest’s event. That job, if you want it automated, is the $600.00 Virtual Event Coordinator.
Human escalation
Owners and coordinators, not a software help desk
The people behind the product own restaurants and event venues and book private events every week. Bots answer first. Operators pick up what the bots should not.
Optional. Off until you turn them on.
10% off for 3 months. 20% off annual. Each add-on is per location.
$9.99/mo
3D venue renderings
Workable 3D models guests explore to see the space before they book. Upload and manage a rendering for each room in venue settings. A sales tool for showing the room — guest-facing walkthroughs, not a floor-plan diagram editor.
$15.99/mo
AI Chat Bot
In-app step-by-step help for staff using or setting up Booked & Busy. This is the how-to bot, not the virtual event manager.
$29.99/mo
Booking integration
Live sync with the venue’s booking or activity system — Rex and other bay, sim, and lane systems. The venue supplies an API key. Spaces and holds work without it.
Integrations
Works with the tools on your floor.
Payments, accounting, calendars, email, and the reservation and POS systems restaurants and event venues already run.
- StripePayments
- SquarePayments
- QuickBooksAccounting
- Google CalendarCalendar
- Outlook / Microsoft 365Email & calendar
- GmailEmail
- ZapierAutomation
- MailchimpEmail marketing
- OpenTableReservations
- ToastWorks alongside · deposits in POS
Toast works alongside Booked & Busy, including deposits in the POS.
Embeddable inquiry form for your website · Built-in e-signatures · Email & text reminders.
Optional · per location
Replace a full-time event sales salary with an AI event manager.
$600/mo
Less than ~20% of one full-time event coordinator salary. $7,200/yr against a $40–60k seat.
That $40–60k figure is base pay. Benefits, payroll tax, PTO, and rehiring sit on top of it. This add-on stays $600 a month per location, flat.
Virtual Event Coordinator
Inquiry → proposal → book, without a coordinator on every lead. Priced per location because it stands in for that seat.
- 10% off 3 months. 20% off annual.
- 3 months $1,620 ($540/mo). Annual $5,760 ($480/mo).
- Separate from the $15.99/mo staff bot. Core stays $129.99/mo if you leave this off.
- Coordinator
- $40–60k
- salary, before benefits
- This add-on
- $7,200/yr
- paid monthly at $600/mo
- Share of salary
- 18%
- of $40k · 12% of $60k
Billing
Start the 3-day trial.
The trial is free. Cancel during the trial and you are not charged. No setup fee. Guest deposits charge through Stripe on the venue’s own keys, with no processing markup from Booked & Busy.
Start with one location
Start a free trial, book a demo, or both.
3-day free trial. Free 30-minute demo. Cancel during the trial and you are not charged. No setup fee.